Save the date, November 9, 2021 at 7pm for our Annual Meeting (virtual). Here is where we review the year and set goals for 2022. Of course the most important part is at the end where we set our schedule for the coming year. Think about how you want to help with an event, and see if there is someone you want to partner with to put on an event together.

If you would like to join us, register in our store and I will send the Google Meet invitation link to you a few days before the meeting. In the form you can also add items to the agenda and tell us how you would like to help with events.

Draft Agenda

• Approval of the minutes from 2020
  • Choose a Secretary for this meeting (Please volunteer)
• State of BOK (Joseph)
• Financial Report (Ruth)
• Mapping plans
  • New areas
• Events
  • Thank you to our 18 Event Directors in 2021:Adalia, Carl, Charles, Dave, Gheorghe, Ian, Imre, Joseph, Kelly, Lina, Matt, Mihai, Patrick, Paul, Ruth, Tanya, Vladimir, William
  • Should we change our Covid Policy?
    • Everyone must wear a mask without a vent covering nose and mouth except when running on the course.
    • Everyone must maintain a minimum of 2m distance from others.
    • Entry times and numbers are limited.
    • We will not have beginner classes or courses
    • We will have remote Start and Finish
    • All registrations will be online
    • For ARDF events we will rent receivers – Bring your own headphones
    • Bring wipes to sanitize the receivers before and after use.
  • Should we email notices when registration opens
  • Event reporting
    • We have a form to collect information after each event. Most directors haven’t remembered to use it
      • Thanks to those who remembered: Lina, Dave, Patrick & Kelly, Matt, Ian
      • Which fields should we keep
    • Date of the event
    • Event Director(s)
    • Map name / Location
    • Technical level of event
    • Number of unique participant starts. (A person running more than one course counts as only 1 start.)
    • PERMIT fee paid by the event director
    • SHELTER fee paid by the event director
    • Map Printing Cost
    • Additional costs (describe)
    • TOTAL AMOUNT paid by event director to be REIMBURSED by BOK
    • Number of BEGINNER participants (White & Yellow)
    • Number of ADVANCED participants (Orange)
    • Number of EXPERT participants (Brown -> Blue)

• Opportunities / Issues at Venues
  • Permanent Course
  • Umstead Parking/Entrance
• Dec. 12, Raven Rock Open Event
  • Parking is extremely limited, so an open event will be somewhat problematic. We’ll propose to split the event with white and yellow courses on Saturday and Orange – Red on Sunday.
• Other Suggestions

• Masters Championship 2022 or 23?
• Equipment
  • Purchase ARDF 2m receivers
    • Use the $1600 raised at the ARDF Champs to purchase 6 OK2BWN 2m digital receivers with basic features.
    • Save $95 substituting one older basic analog receiver instead of a new basic digital receiver.
• Ecwid Store
  • Current plan is Venture $12.50/month
  • Business Plan $29.17/month
    • Recurring subscriptions
    • Inventory control within options
      • no need for multiple products for different arrival time
• Election of officers
  • Current Slate and Expiration Year
    • Lina 2020
    • Ian 2021
    • Dave 2021
    • Joseph 2022 (president)
    • Mihai 2022
• Plan our schedule
  • January 1 – Relay – TBD – Matt
  • Jan – ARDF Practice for World Cup – Charles
  • Jan 23 Umstead S Ian and Paul
  • Feb 5/6 – Shackleford/Ft. Macon – Dave
  • February 27, Advanced event at Occoneechee Mtn. – Vladimir & Tanya
  • Feb – ARDF – Charles
  • Winter – Umstead South
  • Mar – ARDF – Charles
    • March 19-20 NRE by DVOA
  • March 24-27 Possible ARDF US Champs – Joseph & Charles (In VA)
  • April 3rd – Horton Grove Nature Preserve – Lina Lindberg
    • April 2-3 Flying Pig NRE Ohio
  • April – ARDF Classes on 3 Saturdays – Nadia
  • April 10, Open event, Carolina North Forest – Vladimir & Tanya
  • Apr 24 – ARDF 2m – Patrick & Kelly
  • Spring- Umstead North
  • May 14-15 Gray Owl Open & ARDF – Joseph & Ruth
  • May – ARDF – Charles
  • June 12, Advanced event at Sugg Farm (Holly Springs) – Vladimir & Tanya
  • June – ARDF – Charles
  • July – ARDF – Charles
  • Summer sprint @ Dix – Matt Craig
  • Summer – Anderson Park ??
  • Summer – Bond (night) ??
  • Summer- Umstead South
  • September 25 ARDF 2m Patrick & Kelly
  • Fall- Umstead North
  • October 15-16 Gray Owl Open & ARDF – Joseph & Ruth
  • November 6, Open event at Lake Crabtree – Vladimir & Tanya
  • November 13 or 20 Umstead N Ian and Paul
  • November – ARDF Classes on 3 Saturdays – Nadia
  • December – Eno River/Fews Ford – Dave
  • Winter – Umstead South
  • ?? – White Pines Nature Preserve – Dave
  • ?? – CNF Foxchase – Dave
  • ?? – Occoneechee Mtn – Dave
  • Bass Lake – ??
  • Bond (night) – ??
  • Lake Crabtree – ??

Filed under: Latest News by Joseph