Attendees: Joseph, Ruth, David W., Ian, Vladimir, Tatyana, Imre, Lina, Mihai, Paul Emmerson

• Treasurer’s report
  • BOK is operating in the black and saving money to support our mapping projects.
  • We had a successful ARDF Champs event that paid off all the ARDF equipment and then some.
  • Now that we have all our event income through the store we will track income and expenses for each event.
    • Event directors should fill out a Google form for our OUSA fee calculation and expenses for reimbursement. (Mihai):
      • Number of starts
      • Expenses
        • Shelter
        • Printing
        • Other expenses
      • Income (store and cash)
      • Amount to be reimbursed to the event director
• Website & Store
  • Event Directors links should be updated (Joseph)
    • Link for filling out the event report Google form
    • instructions for setting up an event and marking store orders as fulfilled at the end of the event
    • Instructions for downloading your event and reformatting it for use at the event
    • Map library on Google Drive
  • Group entries (store or spreadsheet?)
    • Groups can continue to use the spreadsheet and pay by check or use the store, whichever they prefer.
  • Modify title menu (remove “Latest News” & “Event Results” replace with “Event Registration” & “Radio Orienteering”)
    • “Event Results” link will be on the sidebar
  • Add “Annual Pass List” to “Event Director Resources”
    • Add a filtering sheet to the membership google sheet for active annual pass holders – less to print
• Outfacing Media: Facebook, Attackpoint, RouteGadget
  • Attackpoint: we currently aren’t using it
    • Ask Gheorghe to put our events on Attackpoint
  • More use of RouteGadget
    • Continue to use Brian’s RouteGadget:
    • discussion with Brian to see how we can improve our usage of RouteGadget possibly hosting it on the BOK website
    • Write directions for meet directors on how to upload maps and courses 
    • Write instructions for participants to upload their courses
• Event software
  • Request that SI-Droid show who is out on course (Ian)
    • Use the download box that SI-Droid is connected to as a check box so it can show people still out on the course in the HTML page
      • BOK authorizes up to $300 if it will encourage the developing of this feature
• Membership criteria / annual pass
  • Board Members, officers and Event Directors are members
    • There are no perks for members – does not include annual pass
• Elect Board Members. – We neglected to elect board members last year, so two were elected for a two year term and two for a three year term. The current board members and their term ends follow:
  • Lina 2020
  • Ian 2021
  • Dave 2021
  • Joseph 2022 (president)
  • Mihai 2022
• Mapping
  • Map Library moved to Google drive– update link (MIhai)
  • Umstead mapping project
    • Professional Mapper
      • Will arrive in mid-January for 5-6 weeks
      • Will map the Umstead South section this year
      • Payment hasn’t been discussed yet
      • We want to see the first product before we commit to the other three areas.
      • Project expected to extend for 4 years
  • Dave’s mapping projects:
    • OBX
    • Horton’s Grove (Triangle Land Conservancy Project) 25% done
    • Bobbit’s Hole (Eno River)
  • Possible other projects
    • Bass Lake / Suggs Farm
    • Optimist Farm
    • Corn Maze
• ARDF report
  • Champs was very successful and represented about ¼ of our total starts
  • Receivers we purchased last year are now fully paid for
  • Transmitters: Joseph & Ruth purchased “classic”  transmitters for BOK to use
  • BOK purchased two lightweight portable tables that can be used if we want to have remote registration
• Course standards – we agreed on the following terminology
  • Middle – complex terrain, lots of controls. Two courses so there is a 30-40 minute winning time for red and 25-35 minutes for brown runners.
  • Long – our current standards White – Blue
  • Sprint – complex area, urban park, Two courses with a 12-15 minute winning time for both Brown and Red
    • 2.5k-3.0k Red; add a Brown at 1.5k – 1.8k; use 15-20 controls
• 2020 Schedule
  • Event directors are encouraged to add ARDF FoxOring to our events.
    • Joseph will try and add delay timers to the FoxOring transmitters so they can be set out the day before.
  • 37 events on the schedule (All events subject to change at the discretion of the event director.)
    • 14 Open classic events
    • 4 Open sprints (1 forest 3 park)
    • 3 Advanced Night events (one on Halloween)
    • 7 ARDF Radio-O
    • 5 Advanced or Expert (not yet determined)
    • 1 Farsta Relay
    • 3 Score (2 forest 1 urban)
  • Add schedule to AttackPoint (Gheorghe)

Filed under: BOK Meetings, Latest News by Joseph