Backwoods Orienteering Club 2007 Annual Meeting

October 29, 2007

The meeting was called to order by President Joseph Huberman

Financial Report

• Income 15,000

• Expenses 20,000

• $5000 lose for year (includes $7600 in map fees)

• Current assets sufficient to meet our needs

A-Meet

• Problems occurred at last meet that was run by an external team. Map printing was a problem.

• If we do it with team again, we may print some or all the maps or; if not, set deadlines for map production.

• Suggested time Spring 2009

• We should work with the contractor to make some profit on the meet.

• A motion was made to contract with the team again under the conditions listed above for a Spring 2009 event.

Maps

• Quote for $2000 to do 1000 maps.

• Waterproof paper about $3240 for 1000 maps. Would have to sell waterproof maps for about $6.

• Decision reached to buy 1000 waterproof maps.

Uwharrie National Forest

• Suggested mapping of Birkhead Wilderness area, about a 1.5 hour drive

• Parking could be a problem

• Al Geiger will conduct an investigation to determine feasibility (parking, wilderness rules, etc.) and report back.

2008 Schedule (subject to park approval)

*Training event members only, advanced courses

Miscellaneous Items

Joseph will buy new whistles

Election of Officers

Current Slate of Officers

• Joseph Huberman 2008 (President)

• Gary Wiggins 2008 (Secretary)

• Andy Humber 2006 (expired) (exp. 2009)

• Artem (exp 2009)

• Vladimir (exp 2010)

Outgoing officers

• Al 2007 (expired)

• Mike Sigmund 2006 (expired)

The new officers were unanimously approved.

Electronic Punching

• Joseph gave a report on the pros and cons of purchasing a system

• Artem gave a report on computer – Recommended Panasonic Tough Book. Battery life 5.5 hours. No information on battery life under different temperatures. 15 inch screen. Price $1500 + $150 for extra battery

• Questions still exist on capacity of memory and restrictions on use of program

• Recommendation under consideration:

  • keep meet fees the same (may change)

  • keep membership fees the same (may change)

  • rent sticks for $5 (estimate)

  • price for Student kit and 100 competitor sticks $10,000

• Motion made and seconded that Joseph get answers to questions regarding memory and restrictions and present a recommendation to the Board for consideration. Motion unanimously approved.

• Will need to have a planning session prior to the first meet using the electronic punch system.

Respectfully submitted, Gary Wiggins, Secretary

Filed under: BOK Meetings by Joseph